Registering for eVitals: eVitals Overview

Note: The most up-to-date guides and forms for eVitals are located with the Department of Health, Bureau of Health Statistics and Registries, Division of Vital Statistics. They can be found online.

Signing Up: Read through the rest of the page, and then complete the necessary forms and traning on the BHSR eVitals Sign-up Portal.

eVitals Overview

eVitals shifts much of the “management” aspect for user accounts to the agency; that is, the funeral home, C/ME, or physician/hospital.

This represents a shift from DAVE, where the account management was handled primarily by the DOH.

Therefore, the first step in getting your facility online–or with adding new users–is to determine who shall act as your Facility Administrator.

The facility administrator is designated by the agency–that is, your office–and is in charge of approving new users and doling out system roles. That said, your agency can’t be online with eVitals without a facility administrator. Your facility admin must generally be the first user registered.

Facility Admin Registration Process:

• The facility must submit a registration form to have their coroner/medical examiner office added to the eVitals system.
• One user must register for a Keystone Business Partner ID
  • This might be the coroner, or his/her delegate; such as a chief deputy or office admin.
• That user must successfully complete Facility Administrator training using their own Keystone ID in TrainPA, and will be set up by the eVitals team as the Facility Admin.
• That user must then log into their account and complete the facility registration process, and verify all information is correct.
• The facility admin can then add other users to the facility, choosing the appropriate roles for that agency.
  • Users to be registered to the facility must have already registered for their Keystone Business Partner ID, and must have completed, at a minimum, the Death Registration User Training in TrainPA.

Adding Users to Your Facility:

• Users to be added to your facility must have done all of the following:
  • Registered and received credentials for the Keystone Business Partner ID
  • Completed Death Registration training in TrainPA
  • Logged into their Keystone account and requested access to the facility by name; e.g., “Whoville County Coroner’s Office.”

• The facility admin can then log into their account, and grant access by doing the following:
  • Accessing the “User Access Request” queue
  • Choosing the user’s name/account
  • Adding the appropriate roles (see the description of user roles), such as “Deputy Facility Administrator” or “Death Registration User”
  • Saving the updated to the account.
  • The new user can then log out, and log back in to the eVitals system and will see one of the following:
    • If they are a user with only access to your facility, the eVitals interface will load for that facility.
    • If they are a user with access to other facilities, they will be presented with a drop down box allowing them to choose the facility to work with in the current session — this must be selected each time.
      • You may want to instruct the user to stop and understand the meaning of the drop down, so that they don’t end up in the wrong account or wrong account type; which might lead to confusion.